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Join our Tubman team

Receptionist/Administrative Assistant

Tubman is seeking a full-time Administrative Assistant/Receptionist who is highly motivated, provides superb customer service, and wants to support a growing and dynamic organization.

 

Responsibilities

  • Greet, welcome, announce, and direct facility guests
  • Answer and direct incoming phone calls
  • Provide basic agency information to both visitors and callers
  • Maintain employee and department directories
  • Process mail and manage deliveries
  • Process cash, check, credit card and in-kind gifts
  • Provide administrative support as needed for multiple departments
  • Manage mailings, faxing, filing, copying, preparing meeting materials
  • Monitor and maintain copier, fax, postage meter and supplies for each
  • Maintain accurate electronic files and database records and assist with data entry
  • Prepare, edit, and modify documents, including correspondence, memos and reports
  • Coordinate agency-wide and site-specific projects and activities
  • Schedule and coordinate meetings, appointments and meeting spaces
  • Maintain the inventory of supplies
  • Maintain a safe and tidy reception area
  • Open building at beginning of day and close building at end of day

 

Work Location and Hours

Harriet Tubman Center West, 3111 First Avenue South, Minneapolis, 55408 (easily accessible via public transit), 38 hours per week, Monday – Thursday, 8:00AM – 5:00PM, Friday 8:00AM – 12:00Noon

 

Minimum Qualifications

  • Excellent communication, customer service, and problem-solving skills
  • Intermediate proficiency with Microsoft Word, Outlook, and Excel
  • Detail-oriented and highly organized
  • Ability to simultaneously manage multiple projects and individuals in crisis

 

Preferred Candidate

  • Bilingual, esp. Spanish
  • Experience in working with victims of domestic abuse
  • Experience with principles of database management
  • Experience with Raiser’s Edge

 

We encourage applications from people of color, multilingual speakers, people of all genders, veterans, and people with disabilities. We are an Equal Opportunity Employer. 

 

Salary is dependent upon experience and qualifications and is accompanied by a quality benefits package.

 

To Apply:  Send resumes and cover letter to:  jobs@tubman.org or Tubman Human Resources, 1725 Monastery Way, Maplewood, MN  55109